What happens after you apply?

Changes to your course after you enrol as a student

We will always try to deliver your course and other services as described. However, sometimes we may have to make changes as set out below:

Changes to option modules

Where your course allows you to choose modules from a range of options, we will review these each year and change them to reflect the expertise of our staff, current trends in research and as a result of student feedback or demand for certain modules. We will always ensure that you have a range of options to choose from and we will let you know in good time the options available for you to choose for the following year.

Major changes

We will only make major changes to the core curriculum of a course or to our services if it is necessary for us to do so and provided such changes are reasonable. A major change in this context is a change that materially changes the services available to you; or the outcomes, or a significant part, of your course, such as the nature of the award or a substantial change to module content, teaching days (part time provision), classes, type of delivery or assessment of the core curriculum.

For example, it may be necessary to make a major change to reflect changes in the law or the requirements of the University’s regulators; to meet the latest requirements of a commissioning or accrediting body; to improve the quality of educational provision; in response to student, examiners’ or other course evaluators’ feedback; and/or to reflect academic or professional changes within subject areas. Major changes may also be necessary because of circumstances outside our reasonable control, such as a key member of staff leaving the University or being unable to teach, where they have a particular specialism that can’t be adequately covered by other members of staff; or due to damage or interruption to buildings, facilities or equipment.

Major changes would usually be made with effect from the next academic year, but this may not always be the case. We will notify you as soon as possible should we need to make a major change and will carry out suitable consultation with affected students. If you reasonably believe that the proposed change will cause you detriment or hardship we will, if appropriate, work with you to try to reduce the adverse effect on you or find an appropriate solution. Where an appropriate solution cannot be found and you contact us in writing before the change takes effect you can cancel your registration and withdraw from the University without liability to the University for future tuition fees. We will provide reasonable support to assist you with transferring to another university if you wish to do so.

Termination of course

In exceptional circumstances, we may, for reasons outside of our control, be forced to discontinue or suspend your course. Where this is the case, a formal exit strategy will be followed and we will notify you as soon as possible about what your options are, which may include transferring to a suitable replacement course for which you are qualified, being provided with individual teaching to complete the award for which you were registered, or claiming an interim award and exiting the University. If you do not wish to take up any of the options that are made available to you, then you can cancel your registration and withdraw from the course without liability to the University for future tuition fees and you will be entitled to a refund of all course fees paid to date. We will provide reasonable support to assist you with transferring to another university if you wish to do so.

When you enrol as a student of the University, your study and time with us will be governed by a framework of regulations, policies and procedures, which form the basis of your agreement with us. These include regulations regarding the assessment of your course, academic integrity, your conduct (including attendance) and disciplinary procedure, fees and finance and compliance with visa requirements (where relevant). It is important that you familiarise yourself with these as you will be asked to agree to abide by them when you join us as a student. You will find a guide to the key terms here, along with the Student Protection Plan, where you will also find links to the full text of each of the regulations, policies and procedures referred to.

 

The Office for Students (OfS) is the principal regulator for the University.

Offer-making at Huddersfield

Here at Huddersfield, we expect students who join us to have demonstrated their commitment to their studies and future career – whether they are studying A Levels, Applied Generals, or other qualifications. We want all our students to be studying alongside others who have shown equal commitment, and inspire each other to do their very best, get the most out of their time at university and go on to great careers.

It is important to us that our offer-making is transparent, and we are consistent, fair, and equitable in our decisions.  We have signed up to the Admissions code of practice to show our commitment to fair and transparent admissions practices. See further information about the Admissions code of practice.

Details of all the types of offers we make are provided below.

Conditional offer

A conditional offer means your offer of a place on the course is subject to you achieving specified qualifications and/or grades and/or a minimum number of UCAS points. You may also be required to meet subject specific requirements in a subject area related to your course. 

An offer may be conditional upon non-academic requirements e.g. a Disclosure and Barring Service check, a successful visa application or health assessment which is deemed satisfactory.

You will usually receive confirmation of your place on the course following the verification of your results and you can check this online on UCAS Hub.

Unconditional offer

An unconditional offer means your offer of a place on the course is guaranteed and is not subject to you meeting any further requirements. 

Unconditional offers are normally made for students who have already achieved the necessary qualifications to meet the entry requirements for the course for which they have applied.

Where courses require a student to demonstrate abilities in a practical way, for example, audition, evidence of abilities through submission of a portfolio or interview, we may make an unconditional offer where results are still pending if we are confident that the student is right for the course and will succeed.

We may also make unconditional offers in exceptional circumstances, for example where an application is from a mature student with substantial relevant experience.

Attainment

We want to encourage all our potential students to do their best as they study for their current qualifications. These results will be used to assess their ability to make a success of their time here at Huddersfield and with our help to go on to a successful career 

Huddersfield continually monitors and evaluates the impact of offers made to inform future decisions about its offer making policy.

Accepting your offer

Once you have received all your decisions you can make a firm acceptance (this is your first course choice) or make an insurance acceptance. Insurance acceptance acts as a backup to your firm acceptance and you’ll only attend the university course of your insurance acceptance if you don’t meet the conditions of your firm choice. You also have the choice to decline the offer.

When you accept an offer of a place on a course and then enrol as a student of the University, you will be asked to enter into a binding agreement with the University under which you will be subject to the University's regulations, policies and procedures.

Once you've accepted your offer from us as your first (firm) choice, you will be given access to our online pre-enrolment portal known as 'MyHud', which includes useful information that you need to know before joining your course. We will email you once the portal is available and tell you how to access it.

You can then begin to prepare for the exciting time ahead. Results day will come around quicker than you think and it's wise to be a step ahead so once you arrive you can get stuck into university life.

 

Confirming your place

The University will usually receive examination results for certain qualifications automatically. If your qualification is displayed in the UCAS exam results list you shouldn’t need to notify us of these results.

If your offer of a place is conditional upon examination results and/or qualifications other than those displayed on the list, you will need to send us proof of these to confirm your place.

Applicants with International Qualifications - Please supply a verified translation of your official results, along with a copy of your original examination transcript.

Please send copies of your proofs of examination results and/or other qualifications by e-maill to study@hud.ac.uk using 'Outstanding Qualifications' in the subject line and making sure to include the course that you have applied for (e.g. Outstanding Qualifications Pharmacy). 

*Please note that you need to send us any outstanding certificates or examination results no later than 7 September.  If we have not received your results by this date the University reserves the right to decline your application.

Non-academic conditions

If your place is conditional subject to passing a health check or Disclosure and Barring Service (DBS) clearance, then you do not need to send us any examination results. If you have been asked to obtain a DBS clearance as part of your conditional offer, it is your responsibility to check this has been sent to us. Please send the original certificate to your school contact. School contact details will be available in your course joining section of the pre-enrolment portal.

*Please note that you need to send us any outstanding certificates or examination results no later than 7 September.  If we have not received your results by this date the University reserves the right to decline your application. 

Unsuccessful decisions

If your application is unsuccessful and wish to receive some feedback you are able to do so in writing. You can request your feedback within 6 weeks of getting your decision. Please include the following information when making your request:

• Full name
• UCAS Personal Identification Number (if your application was made through UCAS)
• Date of birth
• Name of course applied for
• Interview date (if applicable)

You can request your feedback by emailing us study@hud.ac.uk, or by post: Student Recruitment Team, University of Huddersfield, Queensgate, Huddersfield, HD1 3DH.

Please note that feedback can be requested and is provided only in written format within 6 weeks of receipt of a valid request.

Further information is available in our admissions policy for taught courses document (see section 4 - Feedback to applicants).

Deferring your entry

If your circumstances have changed and you no longer wish to start your studies next academic year you can defer your entry. Most of our courses accept deferred entry applications.

If you are unsure what deferred entry is or whether your preferred course supports a deferred start date please call us on +44 (0)1484 472625 or email us at study@hud.ac.uk and we will be able to help.

 

Transferring from another university

It is possible to transfer from another university directly onto Year 1, or subsequent years for some undergraduate courses.

• Check how your current course matches the course you want to transfer to. Search undergraduate courses. You may be able to use any credits you have already gained to enter the course at Year 2 rather than starting again from Year 1.
• Use the ‘Ask a question’ button or the phone contact details on the relevant course information page to find out more details from the course team and to check the process to follow for the specific course.
• If the course team agree to consider a transfer, then you will need to complete a new UCAS application. You will be asked for your ‘Point of entry’ which is the year of the course you want to start, e.g. point of entry 1 is the first year of the course. Please include details of your previous university study in the ‘qualifications’ section of your application. You may also wish to explain your reasons for wanting to transfer in your personal statement.
• Apply for Accreditation of Prior Learning as advised by course team. Further information is available on The Accreditation System page.

Credit transfer arrangements

There are two ways that you can use prior learning towards your undergraduate course.

• Credit transfer
  This is where higher education credit gained from an alternative course at Huddersfield, or from a course at another university, can be accepted as part of the course you’re applying to at Huddersfield.
• Recognition of prior learning
  We can assess whether you can demonstrate sufficient knowledge, understanding and skills in order to be exempt from studying some required modules. This can be used in two ways:
  • Prior certificated learning (formal qualifications) at a level equivalent to higher education credit.     
  • Experiential learning where your work experience and non-certificated learning can be recognised.

Claims for the accreditation of prior learning and experience will normally be processed and confirmed prior to enrolment on a course.

How to apply for credit transfer or recognition of prior learning

• If you would like to apply for credit transfer or recognition of prior learning, you should contact the course team you’re applying to and then complete the relevant application form.
• You will be responsible for providing sufficient evidence to support your application. This might include certificates of qualifications, an academic transcript or reference from an employer.
• Your application will be assessed based on academic judgement by qualified members of academic staff. In most cases your prior learning should have been completed within 6 years of your expected start date at Huddersfield.