You have now finished writing up your thesis and are ready to submit – well done!
Please remember that the submission of your thesis is a formal process, just like sitting an examination. You need to take some time to familiarise yourself with the process you will need to follow when you are ready to submit your work. If you don’t submit in the correct way, and with the appropriate documents, it may be classed as a non-submission which could result in your withdrawal from the programme. If you are in any doubt as to the submission requirements, please speak to your School PGR Admin Team.
The University realises that the Covid-19 pandemic (including consequent closures of campus and national and international lockdowns) has directly or indirectly impacted the work of many of our PGRs.
To acknowledge this, we have introduced Covid-19 Impact Statements that will allow you to describe any restrictions or difficulties experienced in undertaking your research as a result of Covid-19, and to provide details of any alternative arrangements made to complete your work.
It will allow you to provide a contextual overview to support your examiners’ understanding of any changes to the originally planned research activities, due to unforeseen circumstances caused by the pandemic.
Please see the Covid-19 Impact Statement Guidance for further information. A copy of the Covid-19 Impact Statement form can be found further below.
At the point of submission, you must ensure you:
If you do not submit in line with the University's requirements or submit on time, this may be classed as a non-submission and you risk being withdrawn from your programme For questions regarding the submission process, contact your School PGR Admin Team.
All relevant forms relating to the submission of your thesis, can be found in the table below.
Item |
Description |
---|---|
Research Degree Submission Forms |
This set of forms includes: Research Degree Coversheet and Candidate Declaration (to be completed by the PGR); Repository Form (to be completed by the PGR) - Although a copy of the thesis will be placed in the University's online repository at the point of award, section 10 of this form allows PGRs to place an embargo on their thesis so that it will not be available to the public for a period of time; Research Degree Supervisor Declaration (to be completed by the main supervisor) - Please note that this document is not 'permission' to submit, nor confirmation of suitability to submit. Thesis submission remains solely at the discretion of the PGR. It is the PGR's responsibility to ensure these forms are completed, with a handwritten signature where possible. |
Turnitin submission receipt | To submit your thesis, please see the Turnitin Guidance section of the handbook. You will automatically receive a confirmation email to your University student account when you have successfully uploaded your work to Turnitin. A copy of this needs to be provided with your submission. |
Joint authorship declaration | This must be completed by the PGR if submitting for the award of PhD by Publication. An email from a co-author confirming the percentage contributions will be accepted in place of a signature. |
Covid-19 Impact Statement Form | This form should be completed by any students who wish to contextualise the way in which they have had to adapt their research in response to the Covid-19 pandemic. |
All versions of your thesis being put forward for final examination (either initial submission or after any amendments have been made), must be submitted to the PGR Thesis Submission Area in Turnitin, as part of the submission process.
Before submitting your thesis to Turnitin, please ensure you have read the guidance below:
All other submission paperwork and accompanying files should be emailed to your School PGR Admin Team.
If you require any support with submitting your thesis, please speak to either your supervisor or your School PGR Admin Team.
Once your school PGR admin office has received your thesis and all the required paperwork, it will come to the central Registry Team who will oversee the examination phase. We will keep in touch with you throughout this process, starting with confirmation of when we receive your work. Please remember, if you do not have an examination team in place when you submit, your thesis cannot come to Registry as we are unable to start the process without the examiners in place and formally appointed.
The first stage of the examination process for all awards is a review of the Turnitin originality report. We will not send out your work to the examination team until the internal examiner has confirmed there is no cause to suspect research misconduct.
Under no circumstances should you contact the examination team direct before the examination; in the period between the first examination and any resubmission, if you need clarification of required amendments you should speak to Registry who can contact the examiners on your behalf.